Location: Texas, USA
Employment Type: Full-Time
Reports To: Project Manager / Operations Coordinator
 
Responsibilities

• Maintain and organize project documentation, including RFIs, submittals, change orders, and meeting minutes

• Support project managers with scheduling meetings, tracking deadlines, and preparing reports

• Manage communication with subcontractors, vendors, and field staff

• Ensure document control processes are followed, including version tracking and filing

• Assist with invoicing, purchase orders, and timekeeping

• Prepare presentation materials, transmittals, and internal updates

• Coordinate site access, travel arrangements, and logistics for field personnel

• Input and update project data into internal systems and project management platforms

• Act as the administrative point of contact for client-facing correspondence
   

Requirements

• High school diploma required; associate degree or higher preferred

• 1–3 years of administrative experience in a construction or engineering environment

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• Familiarity with Procore, Bluebeam, or other construction software is a plus

• Strong organizational skills and attention to detail

• Professional communication skills, both written and verbal

• Ability to multitask in a fast-paced, deadline-driven environment

• Reliable, team-oriented, and discreet with sensitive information
   

Why Join Vallen Contractors?

• Be part of impactful projects shaping Texas infrastructure and public spaces

• Work in a fast-paced environment with a team that values efficiency and growth

• Clear pathways for professional development and advancement

• Competitive salary, benefits, and a supportive team culture